Are you an organized multitasker who enjoys keeping everything running smoothly? Then this position is perfect for you! As a Department Secretary, you play a central role within the department ensuring that everything operates efficiently and effectively behind the scenes.

Your role: 

As a Department Secretary, you handle a wide range of administrative and secretarial tasks. You provide support to both the department staff and management in various activities. With your service-oriented, hands-on, and flexible approach, you know how to set the right priorities. Accuracy and resilience are key qualities that define your way of working.

You will be working on: 

• Draft, review, and process correspondence and documents.
• Provide secretarial and administrative support to the Legal, Insurance and Compliance Department and dedicated assistance to the General Counsel (e.g. agenda manageme
• Provide planning, coordination, and  service-oriented support for various activities.
• Arrange meetings and business trips, archive documents, and ensure timely processing of payments.

Here's why people love working with us: 

• Strong compensation & benefits, including an annual bonus plan tied to company performance; bonus basis = your annual gross salary + 13th month + 8% holiday allowance;
• Future-proof pension: gross scheme covering base + 13th month + holiday allowance, with no mandatory contribution up to €70,719.48.
• 30 days off to recharge, with the option to buy 10 extra days;
• Free access to our in-house gym, including fitness classes;
• Activities to connect with colleagues (e.g., our Friday-afternoon get-together);
• A modern and easily accessible office in Leiden.

Key ingredients for success: 

• Completed MBO level 4 education in secretarial studies (or equivalent).
• At least two years of relevant experience, preferably in a secretarial position within an (international) commercial or legal environment.
• Experience in setting up document control and archiving systems is an advantage.
• Preferably experience with SAP and SharePoint.
• Excellent communication skills in both Dutch and English, spoken and written.
• A service-oriented mindset with the ability to set priorities and a strong eye for detail.
• Stress-resistant, flexible, punctual, and accurate.
• Available for at least 32 hours per week.
• You take initiative, think one step ahead, and ensure that tasks are completed efficiently.