Privacy Policy

Privacy Notice – Recruitment and Careers

This section is an addition to the general privacy statement of Heerema and specifically relates to the processing of personal data via the Careers section of www.careers.heerema.com and our recruitment platform SAP SuccessFactors.
 

What personal data do we collect during recruitment?

When you apply for a position at one of the entities within the Heerema Group (HMC, HFG, HES, or HIGS), we process the following categories of personal data:

• Identification and contact details (name, email address, phone number, address)
• Curriculum Vitae (CV), cover letter, education and work history
• LinkedIn profile (if provided)
• Application history with Heerema
• Any supporting documents or information you voluntarily provide
• Communication and evaluations throughout the recruitment process
• Results from any assessments or tests (if applicable)
• Work permit or residency status (only if relevant)
• References (if submitted)

For what purposes do we process your data?

We process this information for the following purposes:

• To assess your suitability for a vacancy
• To maintain contact with you during the recruitment process
• For administrative purposes related to hiring
• To conduct anonymized statistical analysis of our recruitment process
• To inform you about future job opportunities, if you have given consent
• The processing of your personal data is based on:
• The necessity of processing for entering into or performing a contract (Article 6(1)(b) GDPR)
• Your consent (Article 6(1)(a) GDPR), for example, to retain your data for future vacancies
• Legitimate interests (Article 6(1)(f) GDPR), such as improving our recruitment processes
• Use of SuccessFactors (Recruitment System)

Heerema uses the cloud-based recruitment system SAP SuccessFactors to manage job applications. Your personal data will be stored and processed within this platform. SAP acts as a data processor on behalf of Heerema, and appropriate data processing agreements are in place to ensure GDPR-compliant protection of your information. Data is primarily stored within the European Economic Area (EEA). In the rare event that data is processed outside the EEA, Heerema ensures that appropriate safeguards are applied.
 

Who has access to your personal data?

Only Heerema employees who are directly involved in the recruitment process (e.g., HR, hiring managers, recruiters) have access to your personal data. In some cases, third-party service providers (such as assessment platforms or technical support) may have access, strictly under a valid data processing agreement and only for the purposes necessary.

Retention periods

• Rejected applicants: Your personal data will be deleted four weeks after the completion of the recruitment process, unless you have provided consent for extended retention.
• Talent pool (future vacancies): With your explicit consent, we will retain your data for up to 12 months after the recruitment process ends.
• Hired applicants: Your data will become part of your personnel file and will then fall under Heerema’s employee privacy policies.
• SAP SuccessFactors implements these retention rules through automated deletion processes once retention periods expire.

You may withdraw your consent or request deletion of your data at any time by contacting us via the contact form or at recruitment@hmc-heerema.com.

Data security

We have implemented appropriate technical and organizational measures to safeguard your personal data against loss, misuse, unauthorized access, or disclosure. This applies both to data you actively provide and data processed within the SuccessFactors platform.

Your rights under GDPR

• As a job applicant, you have the right to:
• Access your personal data
• Correct or delete your data
• Restrict the processing of your data
• Object to the processing of your data
• Data portability
• Withdraw consent (without affecting the lawfulness of processing prior to withdrawal)

You can exercise these rights by contacting us through the contact form or via recruitment@hmc-heerema.com. We aim to respond within 30 days of receiving your request.

Cookie Settings

Security and confidentiality of your personal data.

Heerema has taken appropriate technical and organizational measures to safeguard the security and confidentiality of your personal data and, in particular, against loss, unauthorized access, changes or retransmission of your data.

Links to third party websites or social media

Our website may contain references or links (such as hyperlinks) to other third party websites that are not governed by this Heerema Privacy statement and the Heerema Cookie statement. It is also possible that you will be directed to Heerema on social media. Heerema is not responsible for the processing of personal data that is conducted by these websites or social media. We encourage you to review the privacy statement of each website you visit before providing personal data.

Changes to Heerema Privacy statement

We understand that protecting privacy is an ongoing responsibility and, for this reason, we keep our Heerema Privacy statement under regular review. This privacy statement may be changed the moment other processes than described here occur as a result of adding a new feature to the website. Any future amendments to the manner in which we have organized the protection of personal data will be published via this privacy statement on our website.

To ensure you are aware of the changes, we request that you regularly check the privacy statement. This Heerema Privacy statement was last updated 20 September 2021.

Heerema Cookie Statement

This Heerema Cookie statement applies to the Heerema Group which includes Heerema Marine Contractors (HMC), Heerema Fabrication Group (HFG), Heerema Engineering Solutions (HES) and Heerema International Group Services (HIGS) (hereinafter together called: ‘Heerema’) www.heerema.com .

The purpose of this statement is to provide you with information about what cookies are and the use of cookies on www.heerema.com. This statement should be read in conjunction with our Heerema Privacy statement above, amongst others referring to the first point of contact for questions regarding the Cookie statement.
 

What are cookies?

Cookies are little text files which are stored on the browser or hard drive of your computer or mobile device when you visit a webpage or application. Cookies work to make your experience browsing our website as smooth as possible and they remember your (e.g. language) preferences, so you don’t have to insert your details again and again. Cookies may have different purposes such as mentioned hereafter.

Cookies can be stored for varying lengths of time on your browser or device. Session cookies are deleted from your computer or device when you close your browser. Persistent cookies will remain stored on your computer or device until deleted or until they reach their expiry date.
 

What do we use cookies for and which cookies are used?

We use cookies to personalize and improve your website experience, to enable us to analyze the traffic and usage of the website and to remember your settings and privacy choices. We have two varieties of cookies which operate on our website:

1. strictly necessary cookies
These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request of services, such as setting your privacy preferences or filling in forms. These cookies do not store any personal data.

2. performance cookies
These cookies allow us to count visits and traffic sources, so we can measure and improve the performance of our website. All information these cookies collect is aggregated and therefore anonymous.
The strictly necessary cookies allow you to navigate our website, set the language settings, display the correct page for the device you are using.

Turn cookies on/off and remove your cookies

You can find out more information with regard to turning your cookies on and off and removal of your cookies in the help functionality of your internet browser. If you choose to block cookies our website may not work as it should and any preferences you have may be lost.

Latest developments

This Heerema Cookie statement may change as a result of new functionalities. That is why we recommend you regularly check our cookie statement. This version of the Heerema Cookie statement was last amended on 20 September 2021.